Best task mining software in 2026: 8 tools compared
Eight task mining tools read from the vendors’ own public pages: who asks for consent, who redacts at capture, who publishes a price, and which to shortlist.
Short answer
Shortlist Celonis Task Mining and UiPath Task Mining. Of the eight tools here, they publish the most detail on consent, redaction and what happens after the recording. Add Microsoft Power Automate if you want a published price and a small start. It is the only one that has one. Skip the rest unless your case is narrow. We read the public pages on October 14, 2026.
On this page
- Tools compared
- 8: seven vendors plus Nolli
- Checked
- October 14, 2026, from public pages
- Only published task mining price
- Microsoft, per user
Quick picks
- Most documented privacy controlsCelonis Task MiningConsent screen, pause rights, allow and deny lists, redaction at capture, all per its docs. A paid add-on to the Celonis Platform.
- Best if automation comes nextUiPath Task MiningFindings turn into automated workflows on the same platform. Task Mining price: quote only.
- Best small start with a priceMicrosoft Power AutomateTask mining sits in the Premium per-user plan, priced on Microsoft’s own page. People record the processes themselves, so the first project stays small.
Nolli makes one of the products on this page. We list it like the others, with its limits. We compare from each vendor’s public pages and name our sources below. We did not run hands-on tests.
Key takeaways
- Task mining captures what people do on their screens, so settle notice, consent and redaction before the first recording.
- Only Microsoft publishes a task mining price. Every other vendor here is quote only, unpublished or an add-on.
- Task mining shows what people do. It cannot show why, so check it against system logs or interviews before you decide where AI goes.
Task mining records what people do on their computers (clicks, keystrokes, screens) and turns it into a picture of how a task really runs. It is one way to find where AI belongs. Our guide compares the others. How to map a process for AI covers what to do with the result.
This list is written for an operations, IT or transformation leader at a company of 50 to 5,000 people who is starting AI work. We read each vendor’s own pages on October 14, 2026. We ran none of the products.
What each vendor says about itself
| Celonis | UiPath | Mimica | Microsoft | Skan AI | KYP.ai | Signavio | Nolli | |
|---|---|---|---|---|---|---|---|---|
| Consent screen at install | fully | none | partly | partly | none | none | none | none |
| Person can pause the recording | fully | fully | fully | none | none | none | none | none |
| Redaction at capture | fully | fully | fully | none | none | none | none | partly |
| Apps or sites can be excluded | fully | none | fully | none | none | fully | none | partly |
| Public task mining price | none | none | none | fully | none | none | none | none |
| Route from findings to automation | fully | fully | fully | fully | partly | partly | none | fully |
| Reads system event logs | fully | fully | none | fully | none | partly | fully | none |
none partly fully · From each vendor’s public pages, read on October 14, 2026. Full: the page says it plainly. Half: it says part of it. Examples: Mimica emails an invitation to install, Microsoft recordings are started by the person, Nolli removes keys, card and ID numbers before any AI model sees them, and KYP.ai says only that it finds automation opportunities. Empty: we found nothing, which does not prove the tool lacks the feature. Celonis details come from docs that open only with a login. We found no public price for any tool except Microsoft.
The 8 tools, in order
Celonis Task Mining
Best for companies that already run Celonis, or that want the most documented consent controls
A premium add-on inside the Celonis Platform. A client on each user’s machine records interactions with applications and websites at a granular level, and the results sit next to your Celonis process mining data. The consent and redaction details below come from Celonis’s product docs, which open only with a login. Its public page confirms the basics.
Strengths
- A consent screen appears at install or first start, and capture waits for approval.
- Users can see that the client is running, pause it and review what it captured.
- Hashes the Windows username, machine name, email addresses, US Social Security numbers and card numbers at capture. A public Celonis release note describes custom redaction patterns.
- Allow lists and deny lists for applications and URLs.
Limits
- An extra licensing fee on top of the platform, and it runs only inside it.
- Records typed text and optional screenshots. Its own docs tell you to talk to legal, and to worker councils or trade unions, before you switch it on.
Pricing Not published. Celonis’s documentation says it carries an additional licensing fee.Vendor page
UiPath Task Mining
Best for teams that plan to automate on UiPath next
One half of UiPath Process Intelligence, next to Process Mining. A recorder on each user’s machine captures screenshots and metadata, and UiPath merges them into traces of the process.
Strengths
- Findings convert into automated workflows on the same platform. UiPath says you can use process intelligence without committing to its automation.
- Built-in redaction of personally identifiable information, plus role-based access and audit trails.
- People can pause the recorder and see which apps it records. Admins can control, delete and access the data.
- Encrypted in transit and at rest, per its privacy documentation.
Limits
- The customer is the controller and must notify employees. UiPath says it has no technical way to collect their consent.
- Recording must run continuously, and UiPath also uses the data to check that its machine learning works. Ask whether your contract lets you turn that check off.
Pricing Not published for Task Mining. The UiPath pricing page lists Standard and Enterprise plans as contact sales.Vendor page
Mimica
Best for large teams that want observed work turned into process maps and AI agents
Records clicks, keystrokes and actions, maps the processes, then builds agents to run them. Its page never says “task mining”, but the capture step works the same way.
Strengths
- Detects and anonymizes personally identifiable information in what it collects.
- Employees start, pause or stop recordings. You can exclude apps or websites in advance.
- Mimica says insights can appear after as little as one week and agents in as little as 24 hours. That is its claim, and we did not check it.
Limits
- Aimed at large enterprises in finance, customer support, operations, IT and shared services. A small team may sit below its range.
- We found no price.
Pricing Not published.Vendor page
Microsoft Power Automate (process mining and task mining)
Best for Microsoft-centered teams that want a published price and a small first project
Power Automate has two parts. Process mining reads event logs from your systems of record. Task mining finds tasks on the desktop, and it is built around recordings that people make of a process and upload for analysis.
Strengths
- The only published price in this list. Power Automate Premium is per user and includes process and task mining with 50 MB of data stored, per Microsoft’s pricing page. The other plans on that page are priced per bot.
- “Automate activities” creates a draft Power Automate flow from the recorded activities.
Limits
- Privacy is manual. Microsoft’s docs tell you to delete screenshots and edit sensitive text in a recording before you analyze it.
- People choose what to record, so you see the processes someone picked and nothing else. Capacity is small: 50 MB of process mining per user license, up to 100 GB per tenant.
Pricing Published on Microsoft’s pricing page (Premium, per user). Microsoft says the final price appears at checkout.Vendor page
Skan AI
Best for regulated enterprises that want a continuous map of how work runs
Sells a “Context Graph of Work” platform aimed at regulated industries. It says it captures real workflows continuously, with no integration projects, across mainframe, legacy desktop, VDI, web and office tools. It uses them for an AI roadmap, process maps, a view of engineering work and governed agents.
Strengths
- Says raw screens and records never leave the customer’s perimeter.
- Says it keeps detailed audit logs of every action and agent decision.
- Says its capture covers mainframe, legacy desktop and VDI work.
Limits
- The home page does not name the capture technique or say how personal data is masked. Ask for the technique by name, and ask what is masked.
- Quotes customer results (a productivity lift, dollars of value, hours of automation-ready effort) with no method or sample size, so we do not repeat them.
Pricing Quote only.Vendor page
KYP.ai
Best for teams that want admin-set detail levels and a self-hosted option
Says it combines process mining and task mining to find inefficiencies, bottlenecks and automation opportunities, with no complex ERP integrations. Its KYP Connect App can collect data from any application on the user’s machine.
Strengths
- By default the app collects basic data about running applications and no personal data. Admins set the detail level.
- Applications or views can be marked private, and nothing is collected from them.
- Publishes a security and compliance FAQ and data processing agreements. Its docs list self-hosted server installation.
Limits
- The docs we read do not say whether the app takes screenshots or keystrokes, or how anonymization works. Ask what it records at the highest detail level.
- Its docs say data may be processed in the United States and by third parties when you access it from outside the agreed locations. Map that against where your staff sit.
Pricing Not published on the pages we read.Vendor page
Nolli
Made by NolliBest for finding where AI belongs from how people work, across screen, email and AI agents
Nolli is AI discovery, not a task mining suite. It learns how your company works from people’s work on company devices, from the email and calendar your company connects, and from the logs of AI agents people already use. Then it ranks where AI belongs and what each change is worth.
Strengths
- Adds email, calendar and AI agent logs to what happens on screen, so it can show who works with whom and what people already hand to AI.
- Goes past the report: it sorts steps, prices opportunities and shares skills, SOPs and agents.
- Your company chooses what it learns from. The trust page says passwords and login, checkout and billing pages stay out, and your admin can see, correct, export or delete what it learned.
Limits
- It is not an ERP event-log process mining suite. For exact case counts and timestamps from your systems, use process mining.
- No public price, and less technical detail on its pages than the older vendors. Ask for a security walkthrough.
Pricing No public price. Request a demo.Vendor page
SAP Signavio (with Knoa task mining)
Best for SAP-centered companies that already use Signavio
SAP Signavio Process Intelligence is process mining. Per an April 2024 SAP Community post, its task mining data comes from SAP UEM by Knoa, a partner, joined to Signavio data through a service from another partner, Edison.
Strengths
- Joins process-level numbers with step-by-step screen interactions, active and idle time, and error messages, per the SAP post.
- Signavio’s own guide says the aim is to understand tasks and improve processes, and not to judge individual employees in isolation.
Limits
- The Knoa data is a log of interactions with the SAP system, so it fits SAP-centered work.
- Task mining comes through partners and our source dates from 2024. Ask who sells and supports the Knoa piece today. Signavio’s guide describes no technical safeguards such as masking.
Pricing Not published.Vendor page
Capture against candor
Positions are our reading of the public pages we read on October 14, 2026, not measurements. Left to right: from recordings people choose to make, to continuous capture of screens, typed text, email or agent logs. Bottom to top: from little said about masking and consent, to documented controls. The order of the dots matters more than the exact spot. We left out SAP Signavio, whose task mining comes through partners and whose guide describes no safeguards.
Pick this, skip that
Pick Celonis if
you already run Celonis process mining, or you want the most documented consent and redaction controls, and you can license an add-on.
Pick UiPath if
you will automate on UiPath and want discovery and automation on one platform. Settle the model-check question in the contract first.
Pick Microsoft if
you run on Microsoft, want to see a price before you talk to sales, and will start with a few recorded processes.
Pick Nolli if
you want to find where AI belongs across teams from screen, email and AI agent logs, and you do not need event-log process mining from it.
Skip Mimica unless
you are a large team and can live with a quote-only sale.
Skip Skan AI unless
you are regulated and run legacy or virtual desktops. Get the capture method and the masking in writing.
Skip KYP.ai unless
you need admin-set detail levels or self-hosting, and you will check its anonymization and data flows yourself.
Skip SAP Signavio unless
your work centers on SAP and you already use Signavio. Confirm the current Knoa setup.
What task mining finds, and what it misses
McKinsey described two real cases in an article from March 18, 2024, without naming the companies. The first shows what task mining sees. The second shows what it cannot.
of computer time spent on order entry by around 100 sales employees at a global industrial products distributor, found by task mining. More than half of that went on double-checking and correcting basic data such as pricing and availability.
of orders needed manual updates from sales staff, found by process mining 1.5 million transactions across the same distributor’s three quote-to-cash systems. Task mining had pointed at the rework. Process mining found the cause.
of the $200 million to $500 million in savings that process mining flagged at a large international retailer was matched by initiatives its teams could identify. Work outside the ERP, such as emailed change requests and spreadsheet clean-up, was invisible to the tool.
From recording to automation
Every tool here follows the same path. They differ in who does each step.
- 01Tell peopleCelonis shows a consent screen. UiPath says notice is your job.
- 02RecordClicks, keystrokes, screens. Microsoft relies on recordings people make themselves.
- 03RedactHashed or masked at capture, or edited by hand in Microsoft’s case.
- 04Find repeatsUiPath merges recordings into traces of the process.
- 05Check against logsMcKinsey’s distributor: task mining pointed at rework, process mining counted it at 65% of orders.
- 06AutomateA draft flow in Power Automate, a workflow in UiPath, agents in Mimica.
Next process
The vendor notes come from public pages checked on October 14, 2026. The order of the steps is our summary.
What to ask every vendor
IBM says users should approve task mining tools before they are switched on, and that personal data should be anonymized. Celonis tells buyers to talk to legal and compliance, and to worker councils or trade unions, first. Who owes employees notice differs by vendor, as the UiPath entry shows.
Nine questions, and get the answers in writing
- List every field you capture. Do clicks, typed text, screenshots, window titles and URLs each appear on it?
- Who tells employees, and when? If a consent screen exists, send a screenshot of it.
- How long can a person pause the recorder, and can they review what it captured?
- Show a raw capture of a card number and a password field. What does the admin see?
- Can I limit who sees data about one person, down to a group?
- Where does the data sit, who else processes it, and for how long is it kept?
- Do you use my data to check or train your own models, and can I turn that off?
- When one employee asks, how do I delete their data, and how long does it take?
- Send the audit report or certificate itself. A claim on a web page is not a report.
A four-week pilot
- Week 0Choose the questionPick one process and one team. Write down the decision the data must inform. Draft the notice employees will read.
- Week 1Tell people, then recordSend the notice. Install on a small group and let them see what is captured.
- Week 2Read the raw capturesOpen a sample of recordings and look for names, card numbers and passwords that got through.
- Week 3Check against a second sourceCompare the findings with system logs or five interviews. Find what the recordings missed.
- Week 4DecideName one automation candidate with an owner, or stop. Stopping is a result.
This plan is our suggestion. No vendor above publishes a pilot length, and we are not quoting one.
Mistakes buyers make
Recording everyone
A recorder pointed at all staff produces a pile of clicks. Start with one process and one team.
Leaving notice for later
Some tools show a consent screen. Others leave notice to you. Decide who tells people, and what they can see and pause, before the first install.
Do this todayDraft the notice before you ask for a demo.
Believing vendor numbers
Several vendor pages quote big savings with no method or sample. Ask how a figure was measured and what the company looked like.
Do this todayAsk each vendor for one reference at your size, in your industry.
Mining one slice of the work
McKinsey’s retailer found savings with process mining and matched only about a quarter, because work outside the ERP was invisible. Task mining has the mirror blind spot, and neither shows why people choose what they do.
Where Nolli fits
Where Nolli fits, and where it does not
Nolli is AI discovery. It learns how your company works from people’s work on company devices, from the email and calendar you connect, and from the logs of the AI agents your people use, then shows where AI belongs and what it is worth. Your IT team installs it. Your company decides what it may learn from. It is not an ERP event-log process mining suite, and it has no public price. Need exact case timestamps from your systems? Buy process mining. Need to find AI work across teams? That is AI discovery, and it is what Nolli does. Request a demo to see it on your own work.
Request a demoQuestions people ask
What is task mining?
Task mining records what people do on their computers (clicks, keystrokes, screens) and analyzes it to show how tasks really run. It covers the work between the steps that business systems log.
What is the difference between task mining and process mining?
Process mining rebuilds a process from the event logs in systems such as ERP and CRM. Task mining records what people do on the desktop. Celonis and McKinsey both call them complementary, and McKinsey says to use them together.
How much does task mining software cost?
Of the eight tools here, only Microsoft publishes a price. Power Automate Premium is per user and includes process and task mining with 50 MB of data stored, and the price is on Microsoft’s pricing page. Celonis says Task Mining carries an extra licensing fee. The rest are quote only or unpublished.
Do employees have to agree to task mining?
That depends on the tool and on your country. Celonis’s documentation describes a consent screen. UiPath says the customer must notify people. Ask your legal team, and your worker council if you have one, before anything goes live.
Can task mining find where to use AI?
It can show repeated, rule-based work worth automating. It cannot show why people make their choices, so pair it with interviews or process mining before you decide where AI goes.
Sources
- Kar-Woon Choy, Rodrigo Chaparro Gazzo, Rohit Panikkar and Rohit Sood. “Better together: Process and task mining, a powerful AI combo.” McKinsey & Company, March 18, 2024.
- “What Is Task Mining?” IBM Think, accessed October 14, 2026.
- “What is Task Mining?” Celonis, accessed October 14, 2026.
- “Task Mining.” Celonis Product Documentation, accessed October 14, 2026; opens only with a Celonis login.
- “Task Mining data privacy and security.” Celonis Product Documentation, accessed October 14, 2026; opens only with a Celonis login.
- “Task Mining Desktop Application version 2.13.0: choose custom patterns for data redaction.” Celonis Community, September 5, 2023.
- “Task Mining.” UiPath, accessed October 14, 2026.
- “Recording client overview.” UiPath Documentation, accessed October 14, 2026.
- “Protection of personal data and privacy of the users.” UiPath Documentation, accessed October 14, 2026.
- “UiPath pricing.” UiPath, accessed October 14, 2026.
- “Overview of process mining and task mining in Power Automate.” Microsoft Learn, accessed October 14, 2026.
- “Get started with the task mining capability.” Microsoft Learn, accessed October 14, 2026.
- “Protect your data.” Microsoft Learn, accessed October 14, 2026.
- “Power Automate pricing.” Microsoft, accessed October 14, 2026.
- “Mimica: AI that records, maps and automates how teams work.” Mimica, accessed October 14, 2026.
- “Skan AI home page.” Skan AI, accessed October 14, 2026.
- “Skan AI pricing.” Skan AI, accessed October 14, 2026.
- “What is KYP.ai?” KYP.ai Documentation, accessed October 14, 2026.
- “FAQ Compliance & Security.” KYP.ai Documentation, accessed October 14, 2026.
- fabioferrari (SAP Product and Topic Expert). “Unify your process and task mining insights: How SAP UEM by Knoa integrates with SAP Signavio.” SAP Community, April 19, 2024.
- “Task Mining Guide.” SAP Signavio, accessed October 14, 2026.
- “Discover: map how work really happens across your company.” Nolli, accessed October 14, 2026.
- “Trust and governance.” Nolli, accessed October 14, 2026.
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