# Best task mining software in 2026: 8 tools compared

Best-of list · By Nolli research, The Nolli team · Published 2026-10-17 · Updated 2026-10-17 · Prices and features checked 2026-10-14

Canonical page: https://withnolli.com/blog/best-task-mining-software-2026

**Short answer.** Shortlist Celonis Task Mining and UiPath Task Mining. Of the eight tools here, they publish the most detail on consent, redaction and what happens after the recording. Add Microsoft Power Automate if you want a published price and a small start. It is the only one that has one. Skip the rest unless your case is narrow. We read the public pages on October 14, 2026.

## Quick picks

- **Most documented privacy controls: Celonis Task Mining.** Consent screen, pause rights, allow and deny lists, redaction at capture, all per its docs. A paid add-on to the Celonis Platform.
- **Best if automation comes next: UiPath Task Mining.** Findings turn into automated workflows on the same platform. Task Mining price: quote only.
- **Best small start with a price: Microsoft Power Automate.** Task mining sits in the Premium per-user plan, priced on Microsoft’s own page. People record the processes themselves, so the first project stays small.

## Key takeaways

1. Task mining captures what people do on their screens, so settle notice, consent and redaction before the first recording.
2. Only Microsoft publishes a task mining price. Every other vendor here is quote only, unpublished or an add-on.
3. Task mining shows what people do. It cannot show why, so check it against system logs or interviews before you decide where AI goes.

Task mining records what people do on their computers (clicks, keystrokes, screens) and turns it into a picture of how a task really runs. It is one way to find where AI belongs. Our guide compares the others. How to map a process for AI covers what to do with the result.

This list is written for an operations, IT or transformation leader at a company of 50 to 5,000 people who is starting AI work. We read each vendor’s own pages on October 14, 2026. We ran none of the products.

## What each vendor says about itself

**Privacy, price and next step, by what the vendor’s own page says** (none, partly or fully)

| | Celonis | UiPath | Mimica | Microsoft | Skan AI | KYP.ai | Signavio | Nolli |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Consent screen at install | fully | none | partly | partly | none | none | none | none |
| Person can pause the recording | fully | fully | fully | none | none | none | none | none |
| Redaction at capture | fully | fully | fully | none | none | none | none | partly |
| Apps or sites can be excluded | fully | none | fully | none | none | fully | none | partly |
| Public task mining price | none | none | none | fully | none | none | none | none |
| Route from findings to automation | fully | fully | fully | fully | partly | partly | none | fully |
| Reads system event logs | fully | fully | none | fully | none | partly | fully | none |

From each vendor’s public pages, read on October 14, 2026. Full: the page says it plainly. Half: it says part of it. Examples: Mimica emails an invitation to install, Microsoft recordings are started by the person, Nolli removes keys, card and ID numbers before any AI model sees them, and KYP.ai says only that it finds automation opportunities. Empty: we found nothing, which does not prove the tool lacks the feature. Celonis details come from docs that open only with a login. We found no public price for any tool except Microsoft.

## The 8 tools, in order

> **How we chose.** We read each vendor’s public product pages, documentation and pricing pages on October 14, 2026. We tested nothing and talked to no vendor. One rule sets the order, applied to what the vendor itself publishes: first, how clearly it describes consent and privacy controls; second, whether it captures desktop work that system logs miss; third, whether it states a route from findings to automation or AI; fourth, whether it publishes a price or a way to try the product. Ties go to the vendor with more detail on its own pages. Nolli is ours, and it follows the same rule. It does not rank first. The order is a judgment from documents. The top four are close and your needs can reverse them. Where a page was silent, we say so.

### 1. Celonis Task Mining

Best for companies that already run Celonis, or that want the most documented consent controls. A premium add-on inside the Celonis Platform. A client on each user’s machine records interactions with applications and websites at a granular level, and the results sit next to your Celonis process mining data. The consent and redaction details below come from Celonis’s product docs, which open only with a login. Its public page confirms the basics.

Strengths: A consent screen appears at install or first start, and capture waits for approval.; Users can see that the client is running, pause it and review what it captured.; Hashes the Windows username, machine name, email addresses, US Social Security numbers and card numbers at capture. A public Celonis release note describes custom redaction patterns.; Allow lists and deny lists for applications and URLs..

Limits: An extra licensing fee on top of the platform, and it runs only inside it.; Records typed text and optional screenshots. Its own docs tell you to talk to legal, and to worker councils or trade unions, before you switch it on..

Pricing: Not published. Celonis’s documentation says it carries an additional licensing fee.

Vendor page: https://www.celonis.com/insights/topics/what-is-task-mining

### 2. UiPath Task Mining

Best for teams that plan to automate on UiPath next. One half of UiPath Process Intelligence, next to Process Mining. A recorder on each user’s machine captures screenshots and metadata, and UiPath merges them into traces of the process.

Strengths: Findings convert into automated workflows on the same platform. UiPath says you can use process intelligence without committing to its automation.; Built-in redaction of personally identifiable information, plus role-based access and audit trails.; People can pause the recorder and see which apps it records. Admins can control, delete and access the data.; Encrypted in transit and at rest, per its privacy documentation..

Limits: The customer is the controller and must notify employees. UiPath says it has no technical way to collect their consent.; Recording must run continuously, and UiPath also uses the data to check that its machine learning works. Ask whether your contract lets you turn that check off..

Pricing: Not published for Task Mining. The UiPath pricing page lists Standard and Enterprise plans as contact sales.

Vendor page: https://www.uipath.com/product/task-mining

### 3. Mimica

Best for large teams that want observed work turned into process maps and AI agents. Records clicks, keystrokes and actions, maps the processes, then builds agents to run them. Its page never says “task mining”, but the capture step works the same way.

Strengths: Detects and anonymizes personally identifiable information in what it collects.; Employees start, pause or stop recordings. You can exclude apps or websites in advance.; Mimica says insights can appear after as little as one week and agents in as little as 24 hours. That is its claim, and we did not check it..

Limits: Aimed at large enterprises in finance, customer support, operations, IT and shared services. A small team may sit below its range.; We found no price..

Pricing: Not published.

Vendor page: https://mimica.ai/

### 4. Microsoft Power Automate (process mining and task mining)

Best for Microsoft-centered teams that want a published price and a small first project. Power Automate has two parts. Process mining reads event logs from your systems of record. Task mining finds tasks on the desktop, and it is built around recordings that people make of a process and upload for analysis.

Strengths: The only published price in this list. Power Automate Premium is per user and includes process and task mining with 50 MB of data stored, per Microsoft’s pricing page. The other plans on that page are priced per bot.; “Automate activities” creates a draft Power Automate flow from the recorded activities..

Limits: Privacy is manual. Microsoft’s docs tell you to delete screenshots and edit sensitive text in a recording before you analyze it.; People choose what to record, so you see the processes someone picked and nothing else. Capacity is small: 50 MB of process mining per user license, up to 100 GB per tenant..

Pricing: Published on Microsoft’s pricing page (Premium, per user). Microsoft says the final price appears at checkout.

Vendor page: https://learn.microsoft.com/en-us/power-automate/process-advisor-overview

### 5. Skan AI

Best for regulated enterprises that want a continuous map of how work runs. Sells a “Context Graph of Work” platform aimed at regulated industries. It says it captures real workflows continuously, with no integration projects, across mainframe, legacy desktop, VDI, web and office tools. It uses them for an AI roadmap, process maps, a view of engineering work and governed agents.

Strengths: Says raw screens and records never leave the customer’s perimeter.; Says it keeps detailed audit logs of every action and agent decision.; Says its capture covers mainframe, legacy desktop and VDI work..

Limits: The home page does not name the capture technique or say how personal data is masked. Ask for the technique by name, and ask what is masked.; Quotes customer results (a productivity lift, dollars of value, hours of automation-ready effort) with no method or sample size, so we do not repeat them..

Pricing: Quote only.

Vendor page: https://www.skan.ai/

### 6. KYP.ai

Best for teams that want admin-set detail levels and a self-hosted option. Says it combines process mining and task mining to find inefficiencies, bottlenecks and automation opportunities, with no complex ERP integrations. Its KYP Connect App can collect data from any application on the user’s machine.

Strengths: By default the app collects basic data about running applications and no personal data. Admins set the detail level.; Applications or views can be marked private, and nothing is collected from them.; Publishes a security and compliance FAQ and data processing agreements. Its docs list self-hosted server installation..

Limits: The docs we read do not say whether the app takes screenshots or keystrokes, or how anonymization works. Ask what it records at the highest detail level.; Its docs say data may be processed in the United States and by third parties when you access it from outside the agreed locations. Map that against where your staff sit..

Pricing: Not published on the pages we read.

Vendor page: https://docs.kyp.ai/docs/what-is-kypai-1

### 7. Nolli (made by Nolli)

Best for finding where AI belongs from how people work, across screen, email and AI agents. Nolli is AI discovery, not a task mining suite. It learns how your company works from people’s work on company devices, from the email and calendar your company connects, and from the logs of AI agents people already use. Then it ranks where AI belongs and what each change is worth.

Strengths: Adds email, calendar and AI agent logs to what happens on screen, so it can show who works with whom and what people already hand to AI.; Goes past the report: it sorts steps, prices opportunities and shares skills, SOPs and agents.; Your company chooses what it learns from. The trust page says passwords and login, checkout and billing pages stay out, and your admin can see, correct, export or delete what it learned..

Limits: It is not an ERP event-log process mining suite. For exact case counts and timestamps from your systems, use process mining.; No public price, and less technical detail on its pages than the older vendors. Ask for a security walkthrough..

Pricing: No public price. Request a demo.

Vendor page: https://withnolli.com/platform/discover

### 8. SAP Signavio (with Knoa task mining)

Best for SAP-centered companies that already use Signavio. SAP Signavio Process Intelligence is process mining. Per an April 2024 SAP Community post, its task mining data comes from SAP UEM by Knoa, a partner, joined to Signavio data through a service from another partner, Edison.

Strengths: Joins process-level numbers with step-by-step screen interactions, active and idle time, and error messages, per the SAP post.; Signavio’s own guide says the aim is to understand tasks and improve processes, and not to judge individual employees in isolation..

Limits: The Knoa data is a log of interactions with the SAP system, so it fits SAP-centered work.; Task mining comes through partners and our source dates from 2024. Ask who sells and supports the Knoa piece today. Signavio’s guide describes no technical safeguards such as masking..

Pricing: Not published.

Vendor page: https://www.signavio.com/wiki/process-discovery/task-mining/

## Capture against candor

**How much each tool captures, and how much its vendor says about privacy controls** (x: How much it captures, 0 to 100; y: How much the vendor says about privacy controls, 0 to 100; corners: top-left Light capture, well documented, top-right Heavy capture, well documented, bottom-left Light capture, little said, bottom-right Heavy capture, little said)

- Celonis: x 85, y 90
- UiPath: x 75, y 72
- Mimica: x 68, y 58
- Microsoft: x 22, y 55
- KYP.ai: x 35, y 40
- Skan AI: x 88, y 18
- Nolli: x 92, y 42

Positions are our reading of the public pages we read on October 14, 2026, not measurements. Left to right: from recordings people choose to make, to continuous capture of screens, typed text, email or agent logs. Bottom to top: from little said about masking and consent, to documented controls. The order of the dots matters more than the exact spot. We left out SAP Signavio, whose task mining comes through partners and whose guide describes no safeguards.

## Pick this, skip that

- **Pick Celonis if** you already run Celonis process mining, or you want the most documented consent and redaction controls, and you can license an add-on.
- **Pick UiPath if** you will automate on UiPath and want discovery and automation on one platform. Settle the model-check question in the contract first.
- **Pick Microsoft if** you run on Microsoft, want to see a price before you talk to sales, and will start with a few recorded processes.
- **Pick Nolli if** you want to find where AI belongs across teams from screen, email and AI agent logs, and you do not need event-log process mining from it.
- **Skip Mimica unless** you are a large team and can live with a quote-only sale.
- **Skip Skan AI unless** you are regulated and run legacy or virtual desktops. Get the capture method and the masking in writing.
- **Skip KYP.ai unless** you need admin-set detail levels or self-hosting, and you will check its anonymization and data flows yourself.
- **Skip SAP Signavio unless** your work centers on SAP and you already use Signavio. Confirm the current Knoa setup.

## What task mining finds, and what it misses

McKinsey described two real cases in an article from March 18, 2024, without naming the companies. The first shows what task mining sees. The second shows what it cannot.

- **About one-third**: of computer time spent on order entry by around 100 sales employees at a global industrial products distributor, found by task mining. More than half of that went on double-checking and correcting basic data such as pricing and availability. (source: McKinsey, March 18, 2024, https://www.mckinsey.com/capabilities/operations/our-insights/better-together-process-and-task-mining-a-powerful-ai-combo)
- **65%**: of orders needed manual updates from sales staff, found by process mining 1.5 million transactions across the same distributor’s three quote-to-cash systems. Task mining had pointed at the rework. Process mining found the cause. (source: McKinsey, March 18, 2024, https://www.mckinsey.com/capabilities/operations/our-insights/better-together-process-and-task-mining-a-powerful-ai-combo)
- **About a quarter**: of the $200 million to $500 million in savings that process mining flagged at a large international retailer was matched by initiatives its teams could identify. Work outside the ERP, such as emailed change requests and spreadsheet clean-up, was invisible to the tool. (source: McKinsey, March 18, 2024, https://www.mckinsey.com/capabilities/operations/our-insights/better-together-process-and-task-mining-a-powerful-ai-combo)

> **Use both, on a narrow target** Task mining sees the work between system steps. Process mining sees the system record. McKinsey says to use both, in a targeted way, and IBM warns that task mining alone can lose the context of the wider process. The glossary defines process mining and task mining.

## From recording to automation

Every tool here follows the same path. They differ in who does each step.

1. **Tell people**: Celonis shows a consent screen. UiPath says notice is your job.
2. **Record**: Clicks, keystrokes, screens. Microsoft relies on recordings people make themselves.
3. **Redact**: Hashed or masked at capture, or edited by hand in Microsoft’s case.
4. **Find repeats**: UiPath merges recordings into traces of the process.
5. **Check against logs**: McKinsey’s distributor: task mining pointed at rework, process mining counted it at 65% of orders.
6. **Automate**: A draft flow in Power Automate, a workflow in UiPath, agents in Mimica.

Then loop back: Next process

The vendor notes come from public pages checked on October 14, 2026. The order of the steps is our summary.

## What to ask every vendor

IBM says users should approve task mining tools before they are switched on, and that personal data should be anonymized. Celonis tells buyers to talk to legal and compliance, and to worker councils or trade unions, first. Who owes employees notice differs by vendor, as the UiPath entry shows.

**Nine questions, and get the answers in writing**

- [ ] List every field you capture. Do clicks, typed text, screenshots, window titles and URLs each appear on it?
- [ ] Who tells employees, and when? If a consent screen exists, send a screenshot of it.
- [ ] How long can a person pause the recorder, and can they review what it captured?
- [ ] Show a raw capture of a card number and a password field. What does the admin see?
- [ ] Can I limit who sees data about one person, down to a group?
- [ ] Where does the data sit, who else processes it, and for how long is it kept?
- [ ] Do you use my data to check or train your own models, and can I turn that off?
- [ ] When one employee asks, how do I delete their data, and how long does it take?
- [ ] Send the audit report or certificate itself. A claim on a web page is not a report.

> **Rules differ by country** Employment and privacy law varies, and Celonis says so in its own docs. Take the list to your legal team and, if you have one, your worker council. This post is not legal advice.

## A four-week pilot

- **Week 0, Choose the question.** Pick one process and one team. Write down the decision the data must inform. Draft the notice employees will read.
- **Week 1, Tell people, then record.** Send the notice. Install on a small group and let them see what is captured.
- **Week 2, Read the raw captures.** Open a sample of recordings and look for names, card numbers and passwords that got through.
- **Week 3, Check against a second source.** Compare the findings with system logs or five interviews. Find what the recordings missed.
- **Week 4, Decide.** Name one automation candidate with an owner, or stop. Stopping is a result.

This plan is our suggestion. No vendor above publishes a pilot length, and we are not quoting one.

## Mistakes buyers make

1. **Recording everyone.** A recorder pointed at all staff produces a pile of clicks. Start with one process and one team.
2. **Leaving notice for later.** Some tools show a consent screen. Others leave notice to you. Decide who tells people, and what they can see and pause, before the first install. Do this today: Draft the notice before you ask for a demo.
3. **Believing vendor numbers.** Several vendor pages quote big savings with no method or sample. Ask how a figure was measured and what the company looked like. Do this today: Ask each vendor for one reference at your size, in your industry.
4. **Mining one slice of the work.** McKinsey’s retailer found savings with process mining and matched only about a quarter, because work outside the ERP was invisible. Task mining has the mirror blind spot, and neither shows why people choose what they do.

## Where Nolli fits, and where it does not

Nolli is AI discovery. It learns how your company works from people’s work on company devices, from the email and calendar you connect, and from the logs of the AI agents your people use, then shows where AI belongs and what it is worth. Your IT team installs it. Your company decides what it may learn from. It is not an ERP event-log process mining suite, and it has no public price. Need exact case timestamps from your systems? Buy process mining. Need to find AI work across teams? That is AI discovery, and it is what Nolli does. Request a demo to see it on your own work.

## Questions people ask

**What is task mining?**

Task mining records what people do on their computers (clicks, keystrokes, screens) and analyzes it to show how tasks really run. It covers the work between the steps that business systems log.

**What is the difference between task mining and process mining?**

Process mining rebuilds a process from the event logs in systems such as ERP and CRM. Task mining records what people do on the desktop. Celonis and McKinsey both call them complementary, and McKinsey says to use them together.

**How much does task mining software cost?**

Of the eight tools here, only Microsoft publishes a price. Power Automate Premium is per user and includes process and task mining with 50 MB of data stored, and the price is on Microsoft’s pricing page. Celonis says Task Mining carries an extra licensing fee. The rest are quote only or unpublished.

**Do employees have to agree to task mining?**

That depends on the tool and on your country. Celonis’s documentation describes a consent screen. UiPath says the customer must notify people. Ask your legal team, and your worker council if you have one, before anything goes live.

**Can task mining find where to use AI?**

It can show repeated, rule-based work worth automating. It cannot show why people make their choices, so pair it with interviews or process mining before you decide where AI goes.

## Sources

- Kar-Woon Choy, Rodrigo Chaparro Gazzo, Rohit Panikkar and Rohit Sood. "Better together: Process and task mining, a powerful AI combo." McKinsey & Company, March 18, 2024. https://www.mckinsey.com/capabilities/operations/our-insights/better-together-process-and-task-mining-a-powerful-ai-combo
- "What Is Task Mining?." IBM Think, accessed October 14, 2026. https://www.ibm.com/think/topics/task-mining
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- "Task Mining data privacy and security." Celonis Product Documentation, accessed October 14, 2026; opens only with a Celonis login. https://docs.celonis.com/en/task-mining-data-privacy-and-security.html
- "Task Mining Desktop Application version 2.13.0: choose custom patterns for data redaction." Celonis Community, September 5, 2023. https://community.celonis.com/product-updates/task-mining-desktop-application-version-2-3453
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- fabioferrari (SAP Product and Topic Expert). "Unify your process and task mining insights: How SAP UEM by Knoa integrates with SAP Signavio." SAP Community, April 19, 2024. https://community.sap.com/t5/technology-blog-posts-by-sap/unify-your-process-and-task-mining-insights-how-sap-uem-by-knoa-integrates/ba-p/13675807
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